VIRTUAL & HYBRID
CONFERENCES & EVENTS
ABOUT VIRTUAL EVENTS
Essential Experiences provide expert and comprehensive virtual event solutions for a wide range of event types. Through the adaptation of our event delivery options, Essential Experiences is your trusted event partner to find the right event solution for you.
OUR TECHNOLOGY
Bringing you the latest in virtual conferencing & event solutions, we can help you connect with your guests and presenters anywhere, at anytime. Essential Experiences, paired with our professional and trusted AV technicians, can provide adaptable and reliable video conferencing platforms enhancing real time guests and speaker interaction.
KEY EVENT ELEMENTS
Our experienced and adaptive team manage an array of key delivery elements which is vital to the success of any event. From event management, to technology & production, registration, communications, exhibitor & presenter management, reporting & and more, Essential Experiences have all the necessary skills to deliver engaging & interactive event solutions.
ABOUT VIRTUAL EVENTS
ABOUT VIRTUAL EVENTS
"The secret of change is to focus all of your energy, not on fighting the old, but building on the new" - Socrates
Essential Experiences Event Management are your partner in delivering highly engaging and innovative virtual and hybrid events. Through our state of the art virtual software, we can connect your guests, presenters, exhibitors and sponsor/brand partners anytime, anywhere.
Our end to end event management we can create fully branded and customisable registration, manage communication, abstract submissions, as well as managing presenters & speaker rehearsals, exhibition & sponsorship & financial management.
The interactive platform includes the option to include poster presentations, gamification & private social networking, as well as giving you - our client - access to live online reporting at all times.
ABOUT HYBRID EVENTS
ABOUT HYBRID EVENTS
For a Hybrid Event, the Team at Essential Experiences Event Management will also provide:
Everything we are doing for virtual, plus:
- Manage the production of a Live Stream for each session, either via venue AV team, a production company or a web cam on presenters' laptops
- Design and provide an attendee app for live and virtual attendees to interact with each other with Polling, Q&A, Gamification, meeting hub and social networking
- Assist exhibitors by setting up laptops on their stand to visit and meet with all virtual attendees visiting their stand
- Provide a full suite of reports breaking down all financials and event details for both the virtual and live components of your event
OUR TECHNOLOGY
Custom Design & Branding
Your event portal can reflect your concepts for event themeing with the click of a button. From colours, custom backgrounds and imagery, your event portal can take shape in any which way you choose.
3D Mode
We can provide a realistic environment for all or part of your virtual program. This optional 3D mode is the graphical version of your virtual event, giving your attendees a realistic way to viewing and navigating within your event.
Attendees easily navigate from lobby to sessions, functions and the virtual exhibition. We can customize all backgrounds to fit your requirements.
2D Mode
2D Mode is the more straightforward browser interface that provides a traditional look and feel.
The short video to the right illustrates how you navigate around using the 2D Mode. Attendees can view their personalised agenda with full access to sessions and functions.
Sessions
There are a variety of platforms in which to deliver sessions including pre-recorded, webinar style, live broadcast & AIRCast Studio. Concurrent sessions are an added enhancement, with attendees either 'pre-allocated' into rooms or given the opportunity to choose and switch between session throughout the event.
Additional functionalities within session types are:
- Interactive tools
- Live Polling
- Live Q&A
- Discussion Forum
- Handouts and Session Notes
- Recorded Playback Post Event
AIRCast Studio
Powerful studio environment with professional broadcast layouts. In addition to the above features mentioned in 'Sessions' AIRCast Studio also includes:
- Lower Third Captions
- On-the-fly break out rooms
- Invite attendees, sponsors and external guests into the broadcast
EPoster Sessions
The Poster Gallery view shows all poster presentations in a searchable grid format. Here, presenters can manage the queue of attendees wishing to join their presentation. Presenters can upload handout documents which attendees can download and save for later viewing. Attendees can also engage in the discussion forum and interact with Live Q&A and Live Polling functionalities.3D Poster Presentation
Using the 3D option provides an engaging experience for your attendees.
Resource Gallery
This feature provides a gallery of resources from poster presenters, exhibitors or presentations.
The gallery view is easy to search for desired content, providing a gallery of pre-recorded content for easy access.
Attendees can jump directly from the gallery to a presentation or an exhibition stand when live.
Virtual Exhibition
A great way to interact with sponsors and exhibitors, the Exhibition Portal lists all exhibitors and virtual stands. Attendees can watch a welcome video and download brochures as well as requesting instant or pre-scheduled meetings with exhibitors of their choosing.3D Exhibition
Flexible options for 3D Stand Design all for custom build design for Individual exhibitors.
Meeting Hub
Integrated across all aspects of the virtual experience, the Meeting Hub is a place for attendees to connect and meet with each other. Attendees can arrange instant or scheduled meetings, live chat or send messages, even schedule a call. The powerful filtering tool based on attendee profile helps attendees search and find presenters or other attendees with ease. Connections automatically include the exchange of exportable contact details for later reference post event.Live Support
The Essential Experiences Team can provide a live concierge service for attendees, assisting those who request support and join a support queue. Attendees can continue with the virtual event while they are in the queue, with live support agents answering queries accordingly. The Live Support team would be a mix of our event team staff and IT and have the ability to both chat and video call.Presenter Management Tools
Easy management of Live Polls and response to questions in real time with Live Q&A. Chat with other presenters and control room staff to manage sessions and presentations. Presenter view can preview a live feed of the attendee content, allowing presenters to view what the attendees see.There is also a rehearsal option to practice session delivery.Live Host
We can work with your team or we can provide live host announcements throughout your virtual event. Perfect for session and event reminders.
Networking Functions
Provides an informal interaction between attendees, much like a networking function at a live event. Our software randomly allocates small networking groups of up to 12 people for an allotted amount of time. Conversations are kept short so attendees can engage in multiple conversations with attendees. A host can be allocated to a conversation.
Group Functions
You can pre-assign groups of attendees to specific conversation groups which can be organised by any criteria you require. This is a great way to manage breakout groups and activities in a virtual way.
Real-Time Analytics
We can provide real-time analytics about your event with detailed reports that are exportable. Includes:
- Timeline analytics
- Session and function analytics
- Poster and exhibition analytics
- Map View of attendee sign-ins
Gamification
The engaging gamification platform is a great way to increase attendee involvement and retention during the event. These games or activities are built around goals, which are the specific engagements or actions you want to see happen. Encourage your attendees to engage in many ways:
- Connect with other attendees
- Visit with Exhibitors
- Participate in Live Polling
- Answer Trivia questions
- Check into sessions and functions
Social Networking
EventStream provides a fun and engaging way for all attendees to connect.
Attendees can post photos, videos and posts in real time. You can supports likes, tagging and comments. This works seamlessly for both live and virtual attendees.
KEY EVENT ELEMENTS
The most comprehensive, end to end solution for organising, managing and running Virtual & Hybrid events. Offering the same key event elements as a face to face event - just delivered differently.
CONFERENCE, MEETING & EVENT MANAGEMENT
Whether single session meeting or multi day conference, we have the ability to create and customise your conference and meeting portal accordingly.
TECHNOLOGY & PRODUCTION
Through the latest in virtual platform and video conferencing technology, our highly skilled team can connect your guests, speakers and sponsors from anywhere in the world.
SPEAKERS, ENTERTAINMENT & TEAM BUILDING
We have the tools and extensive industry contacts to create a meaningful and engaging event each and every time. Through our interactive event portal, we can deliver the team building and entertainment solutions to suit any virtual or hybrid event.
REGISTRATION & ADMINISTRATION
We are experienced in developing personalised event registration solutions for all event types. With customisable branding, marketing tools and automated communications, we will help answer any event queries from end to end.
SPONSORSHIP & EXHIBITIONS
Fulfil the needs of your sponsors through our virtual marketing opportunities and exhibition spaces. We can assist your sponsors not only achieve ROI, but create also meaningful, engaging and interactive experiences with your event guests and delegates.
EXPERIENTIAL ENHANCEMENTS
Through experiential enhancements, your guests won't miss a thing! Via home/office conference pack deliveries, guests can be equipped with all the materials needed to learn, engage and interact through our virtual interface. This can even include lunch!
AWARDS CEREMONIES
Create a memorable experience for attendees via our customisable virtual platform. Select virtual guest seating, sponsorship opportunity, live cross to award winners, professional set development and in house AV team.